Information handled proportionately, lawfully and carefully.

This Privacy Policy explains how D’Key Civic handles information received through this website, event forms, mailing list forms, volunteer routes and public contact routes.

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Information collected

Information we may collect

Name, email address and message details when you contact us.
RSVP details for events, including attendance numbers and practical notes you choose to provide.
Volunteer or partnership information where you use those forms.
Photo consent or photo-related requests where relevant to an event or gallery.
Technical information from privacy-respecting analytics where consent has been given.

Use of data

How we use information

To reply to enquiries and route messages to the correct person or page.
To manage RSVPs, attendance planning, refreshments, certificates and basic event logistics.
To manage volunteer, partnership and support enquiries responsibly.
To keep a basic evidence record of public activity and improve future delivery.
To maintain safety, safeguarding and governance records where proportionate and necessary.

Families and photos

Children, families and photos

Family and children’s information is handled with extra care. Photos, names and family details should only be used where there is an appropriate reason and, where needed, clear permission. If you want a photo reviewed, removed or withheld from public use, contact us at hello@dkeycivic.org.

Safeguarding

Safeguarding and urgent concerns

If information suggests a welfare or safeguarding concern, D’Key Civic may need to keep a suitable record and, where required, share information with the appropriate statutory service or emergency route. If someone is in immediate danger, call 999.

Updates

Mailing list and event updates

If you sign up for updates, we use your details to send relevant D’Key Civic notices. You can unsubscribe or ask to be removed by contacting hello@dkeycivic.org.

Analytics

Analytics and cookies

This site may use basic analytics to understand page visits and improve the website. Non-essential analytics should only run where consent has been given. See the Cookie Notice for more detail.

Limits

We do not

Sell personal information.
Use family or children’s details casually.
Share information unnecessarily.
Use your details for marketing where you have not asked for updates or given permission.

Your rights

Ask, correct, delete or change preferences.

You can ask what information is held about you, ask for corrections, ask for deletion where appropriate, or change your contact preferences.

Last updated: 2026-05-18. This page is a practical public-facing privacy notice and may be refined as D’Key Civic’s systems, events and forms mature.

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