Conflict of Interest

Decisions should be fair, discloseable and defensible.

Conflicts of interest are not unusual in small organisations. The important point is that they are declared early and handled in a way that protects trust, fairness and proper decision-making.

Expected approach

Declare the conflict or potential conflict as early as possible.
Record the issue in a simple internal register or decision note where appropriate.
Step back from the relevant decision where impartiality could reasonably be questioned.
Use alternative sign-off or review where the matter is material.

Why this matters

Conflict management protects D’Key Civic from avoidable reputational damage, allegations of favouritism and weak governance. It also helps external partners feel more comfortable that decisions are being made on a proper basis.

Examples

Supplier choice

A relative or close associate is being considered to provide goods, printing, catering or technical work.

Grant or sponsorship use

A fund or sponsor contribution could indirectly benefit someone involved in approving the arrangement.

Appointment decisions

A volunteer, partner or collaborator is being selected where personal connection may affect objectivity.